At the Diamond A Ranch, wedding coordination is a highly recommended option for every experience we offer our couples. With our in-house wedding coordinator, you can hand off all the day-of details to someone who prioritizes your peace and vision and understands all the intricacies of our modern countryside venue. This way, you can be completely present during your wedding, knowing that we are orchestrating everything behind the scenes so your day flows smoothly!
Everything You Receive with Our In-House Wedding Coordination
Our in-house Month-of Wedding Coordination brings clarity, calm, and confidence to your wedding day, especially in the final stretch when details matter most. Beginning 30 days before your wedding, our team steps in to ensure nothing is overlooked and that every moving piece works together seamlessly.
Whether you’re planning a microwedding or a full weekend celebration, our wedding coordination includes:
- Unlimited phone and email communication during the final 30 days leading up to the wedding
- A required on-site walkthrough one month before the wedding
- A second pre-wedding meeting 1–2 weeks before your wedding date to finalize remaining details
- Timeline creation and vendor coordination to ensure the day flows smoothly
- Vendor confirmations and detail checks one month out
- Assistance in identifying missing pieces that could impact the wedding day
- Full rehearsal coordination, including ceremony timing and processional guidance
- 10 hours of hands-on coordination on the wedding day itself
- Vendor setup oversight for ceremony and reception spaces
- Organization and distribution of personal flowers
- Timeline management for the ceremony, speeches, and reception
- End-of-night organization of personal items, gifts, décor, and cleanup to contract standards
Wedding Coordination Versus A Venue Manager
Many venues offer a “venue manager.” The person focuses on unlocking doors, enforcing policies, or checking rentals. But here at the Diamond A Ranch, our in-house coordinator is deeply involved in your wedding as a whole, not just the property.
And because our coordination is handled in-house, we use our understanding and experience with the venue to make your day seamless. We know the flow of the ranch intimately and understand the logistics of every ceremony and reception space. We anticipate challenges before they arise, initiate direct communication with your vendors, and advocate tirelessly for your timeline, vision, and overall experience.
There is no learning curve on the wedding day. No guessing where things go. No scrambling to find someone who understands the property or the expectations. Our coordination bridges the gap between a beautiful venue and a truly effortless wedding day, allowing you to relax while your guests enjoy themselves.
Does In-House Wedding Coordination Replace a Wedding Planner?
For many couples, yes, our in-house coordination is all you need. Our wedding coordination is perfect for you if you’ve already selected your vendors and have a clear vision for your day, but want professional support and prefer not to manage the logistics on your wedding day. We handle the execution, communication, and flow — ensuring that the plans you’ve made are carried out smoothly and professionally.
However, if you’re planning a complex event with multi-day custom installations, or you have an extensive design and budget in mind, you may want to consider a wedding planner! A wedding planner will give you full support from the very beginning of the planning process. If a full planner is hired, we work collaboratively to ensure responsibilities are clearly defined and the day runs seamlessly. Our priority is always the same: a smooth, stress-free experience for our couples.
Plan Your Wedding at the Diamond A Ranch!
Every wedding is different, and we are happy to help you determine what level of support best fits your wedding, because the right coordination makes all the difference. Whatever you choose, we guarantee that your wedding day will be unforgettable!
“If you want a smooth, stress-free wedding weekend, this venue is IT! The views are beautiful in every direction and is a destination wedding spot right in our home state!” Emily E.
We would love to hear about your vision and help bring it to life on our gorgeous 2,000-acre estate in the heart of the Texas Hill Country. Explore our wedding day services to discover your perfect package and contact us to secure your date!
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